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This solution utilizes different components of DocuNECT to solve common challenges faced in a typical Documentum D6 implementation. In addition, DocuNECT can be used to increase the methods used to import content into D6.
What is DocuNECT?
This presentation provides an overview of the different components of the DocuNECT Capture platform.
Useful Resources
- The What is DocuNECT? page is a great place to start to understand what DocuNECT can do
- The DocuNECT Documentation page provides useful information on the functionality of DocuNECT, including a White Paper, a Data Sheet and links to the Online Help for the current and previous versions
Desktop Capture Applications
The Desktop Capture product provides the ability to easily capture electronic documents from the desktop and has the following features:
- Integration with Microsoft Windows Explorer (Send To > Desktop Capture)
- A built in document browser to allow you to easily identify documents to be uploaded
- Ability to print documents into D6 from any print enabled application
- Drag and Drop documents from the Windows desktop and Windows Explorer
- Drag and Drop documents from Microsoft Outlook
- Split document images. This is useful if you receive faxes to your email that contain multiple document types
- Visit the Virtual Print Driver page on the EMC Solution Gallery
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DocuNECT - Virtual Print Driver for Documentum D6 This demonstration shows how to use the DocuNECT Virtual Print Driver with the Documentum D6 document management system. |
Multi-Function Device Integration
Using the automated file import features combined with DocuNECT's powerful web based indexing provides a cost effective solution for an enterprise-wide scanning and indexing. Features include:
- Completely web-based indexing
- Users are notified via email of indexing tasks with a link that goes directly to the indexing task which helps to reduce training
- Integrated with Microsoft Windows Active Directory (AD) to retrieve the user information
- Barcode generation utility built into DocuNECT Web
- Document separation, based on barcodes or patch codes
- Optical Character Recognition (OCR)
Using DocuNECT for Reports Management
DocuNECT can be used as a report processing application for D6. Features include:
- Import reports in either a ASCII, Adobe PDF or Microsoft Office formats
- Use DocuNECT's powerful DocScript scripting language to extract data from report to create folders, assign permission sets or populate document type attributes
- Split reports based on information found in the report. For example, you may have a business report that contains the finances for all projects. You can split the sections of the report by each project code to make it easier to access and distribute into D6
Capturing Electronic Forms into D6
Using a combination of the DocuNECT Desktop Capture applications and automated indexing provides a great solution for capturing electronic forms. Features include:
- Capture electronic forms created in Microsoft Excel, Microsoft Word, XML/HTML and Adobe PDF Forms
- Submit the forms using the Virtual Print Driver, Desktop Capture or via Email
- Utilizes existing applications to complete forms (Microsoft and Adobe Reader), which makes DocuNECT a cost-effective forms capture solution
Automating Document Import
In addition to the desktop capture applications, DocuNECT can automatically monitor different sources for document capture.
Automating Document Import
You may receive electronic content with index values that are stored in different formats. DocuNECT can be configured to import documents and index values that are supplied in a number of different formats. Features include:
- Total control over mapping the index values from any number of files sources, including databases, text files, XML and HTML files, and Microsoft Excel
- Different sources can be periodically monitored looking for files to import, such as Local or Network Based File-Shares, FTP Sites, and Secure FTP/SSH sites
- Email notifications can be sent to confirm successful file imports, or to notify a user of an import error
Monitoring Email
Email is still a highly used application for sending and receiving documents. DocuNECT allows you to set up a email address to be able to email documents directly into D6. Features include:
- DocuNECT can monitor Microsoft Exchange, POP3, and IMAP protocols. Note, for Lotus Notes and Groupwise email POP3 and IMAP can be utilized
- The email body and attachments can either be added to D6 as one document with multiple-pages to represent the attachments, or the body and attachments can be added as separate documents
- Information can be extracted from the email body and attachments to automate the indexing process. Tags can also be placed in the email body to populate index values
File Share Migration
Network based file-shares are a popular way to easily store and share documents. If you have already invested in a Documentum D6 system, it makes sense to migrate the documents to take advantage of D6's powerful security, workflow and records management functionality. Features include:
- Map all or parts of the document's name to D6 document type attribute values
- Map all or parts of the document's folder name to D6 document type attribute values
- Retreive information from the content of the document to populate D6 document type attribute values
Need to go a Step Further?
DocuNECT can provide a significant amount of functionality out of the box. Sometimes you get a business scenario that requires some flexibility and complex processing. To cater for these situations we have developed a scripting language called DocScript which can be used in the Capture Lifecycle Editor. This is a high-level scripting language and you don't need to have development experience to use it. Features include:
- DocuNECT can extract text from Microsoft Office, Adobe PDF, Text, XML, and TIFF/PDF image documents
- Business rules can be applied to the text to extract attribute information
- Powerful database lookup functionality can be applied that goes beyond the querying of one table. Multiple tables with conditions can be attached, and for advanced functionality stored procedures can be attached to a lookup process
- Barcode Reading (Including 2D Barcodes)
Visit the Capture Lifecycle DocScript Functions page for a full-list of functions that can be performed on documents.
The Technology
The links below provide information on the technology behind DocuNECT:
DocuNECT works with all versions from v5.3 onwards.
