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Table of Contents
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This solution utilizes different components of DocuNECT to solve common challenges faced in a typical Documentum ApplicationXtender (AX) implementation. In addition, DocuNECT can be used to increase the methods used to import content into AX.
What is DocuNECT?
This presentation provides an overview of the different components of the DocuNECT Capture platform.
Useful Resources
- The What is DocuNECT? page is a great place to start to understand what DocuNECT can do
- The DocuNECT Documentation page provides useful information on the functionality of DocuNECT, including a White Paper, a Data Sheet and links to the Online Help for the current and previous versions
Desktop Capture Applications
The Desktop Capture product provides the ability to easily capture electronic documents from the desktop and has the following features:
- Integration with Microsoft Windows Explorer (Send To > Desktop Capture)
- A built in document browser to allow you to easily identify documents to be uploaded
- Ability to print documents into ApplicationXtender from any print enabled application
- Drag and Drop documents from the Windows desktop and Windows Explorer
- Drag and Drop documents from Microsoft Outlook
- Split document images. This is useful if you receive faxes to your email that contain multiple document types
- Visit the Virtual Print Driver page on the EMC Solution Gallery
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DocuNECT - Desktop Capture for ApplicationXtender This video demonstrates how the DocuNECT Desktop Capture application can be used with Documentum ApplicationXtender |
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DocuNECT - Microsoft Outlook and ApplicationXtender This video demonstrates how to drag and drop email from Microsoft Outlook to Documentum ApplicationXtender |
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DocuNECT - Virtual Print Driver for ApplicationXtender This video demonstrate how to use the Virtual Print Driver with Documentum ApplicationXtender |
View More Videos…
http://www.youtube.com/user/PortfordSolutionsGrp
Multi-Function Device Integration
Using the automated file import features combined with DocuNECT's powerful web based indexing provides a cost effective solution for an enterprise-wide scanning and indexing. Features include:
- Completely web-based indexing
- Users are notified via email of indexing tasks with a link that goes directly to the indexing task which helps to reduce training
- Integrated with Microsoft Windows Active Directory (AD) to retrieve the user information
- Barcode generation utility built into DocuNECT Web
- Document separation, based on barcodes or patch codes
- Optical Character Recognition (OCR)
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DocuNECT - Scanning with Multi-Function Devices This video demonstrates how to scan documents on a multi-function device and index them using DocuNECT Web |
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http://www.youtube.com/user/PortfordSolutionsGrp
Exporting Documents from ApplicationXtender
Documents can be exported from ApplicationXtender to a file-share. Features include:
- Export documents based on a AX Application query
- Export documents based on a user defined list
- Update AX Application index values on export
- Export documents in their native format
- Export document annotations
- Easily configure how documents and meta-data are exported:
- Documents to a folder, data to a text file based on a specification
- Documents to a folder structure determined by the AX Application index values
- Image files can be exported as either in single page per file, or multi-page per file format
- Visit the DocExporter page on the EMC Solution Gallery
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DocuNECT - Export Documents from ApplicationXtender - Part 1 This video demonstrations how documents can be exported from the ApplicationXtender demo Students application based on a query |
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DocuNECT - Export Documents from ApplicationXtender - Part 2 This video demonstrations how documents can be exported from the ApplicationXtender demo Students application |
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DocuNECT - Export Documents from ApplicationXtender - Part 3 This video demonstrations how documents can be exported from the ApplicationXtender demo Checks application |
View More Videos…
http://www.youtube.com/user/PortfordSolutionsGrp
Capturing Electronic Forms into ApplicationXtender
Using a combination of the DocuNECT Desktop Capture applications and automated indexing provides a great solution for capturing electronic forms. Features include:
- Capture electronic forms created in Microsoft Excel, Microsoft Word, XML/HTML and Adobe PDF Forms
- Submit the forms using the Virtual Print Driver, Desktop Capture or via Email
- Utilizes existing applications to complete forms (Microsoft and Adobe Reader), which makes DocuNECT a cost-effective forms capture solution
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DocuNECT - PDF Electronic Forms This demo show how PDF electronic forms can be captured and processed by DocuNECT |
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DocuNECT - Microsoft Word Electronic Forms This demo show how Microsoft Word electronic forms can be captured and processed by DocuNECT |
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DocuNECT - Microsoft Excel Electronic Forms This demo show how Microsoft Excel electronic forms can be captured and processed by DocuNECT |
View More Videos…
http://www.youtube.com/user/PortfordSolutionsGrp
Automating Document Import
In addition to the desktop capture applications, DocuNECT can automatically monitor different sources for document capture.
Automating Document Import
You may receive electronic content with index values that are stored in a format that cannot be supported by the IndexImageImport utility that comes with AX. DocuNECT can be configured to import documents and index values that are supplied in a number of different formats. Features include:
- Total control over mapping the index values from any number of files sources, including databases, text files, XML and HTML files, and Microsoft Excel
- Different sources can be periodically monitored looking for files to import, such as Local or Network Based File-Shares, FTP Sites, and Secure FTP/SSH sites
- Email notifications can be sent to confirm successful file imports, or to notify a user of an import error
Monitoring Email
Email is still a highly used application for sending and receiving documents. DocuNECT allows you to set up a email address to be able to email documents directly into AX. Features include:
- DocuNECT can monitor Microsoft Exchange, POP3, and IMAP protocols. Note, for Lotus Notes and Groupwise email POP3 and IMAP can be utilized
- The email body and attachments can either be added to AX as one document with multiple-pages to represent the attachments, or the body and attachments can be added as separate documents
- Information can be extracted from the email body and attachments to automate the indexing process. Tags can also be placed in the email body to populate index values
File Share Migration
Network based file-shares are a popular way to easily store and share documents. If you have already invested in a Documentum ApplicationXtender system, it makes sense to migrate the documents to take advantage of AX's powerful security, workflow and records management functionality. Features include:
- Map all or parts of the document's name to AX application index values
- Map all or parts of the document's folder name to AX application index values
- Retreive information from the content of the document to populate AX index values
Need to go a Step Further?
DocuNECT can provide a significant amount of functionality out of the box, which is demonstrated in the movies shown in this page. Sometimes you get a business scenario that requires some flexibility and complex processing. To cater for these situations we have developed a scripting language called DocScript which can be used in the Capture Lifecycle Editor. This is a high-level scripting language and you don't need to have development experience to use it. Features include:
- DocuNECT can extract text from Microsoft Office, Adobe PDF, Text, XML, and TIFF/PDF image documents
- Business rules can be applied to the text to extract index information
- Powerful database lookup functionality can be applied that goes beyond the querying of one table. Multiple tables with conditions can be attached, and for advanced functionality stored procedures can be attached to a lookup process
- Barcode Reading (Including 2D Barcodes)
Visit the Capture Lifecycle DocScript Functions page for a full-list of functions that can be performed on documents.
The Technology
The links below provide information on the technology behind DocuNECT:
DocuNECT works with all versions from v5.3 onwards.
